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Procurement Specialist

Procurement Specialist

Jeya Group

Duties and key result areas:

  1. To support the development of productive and influenceable relationships with clients in allocated spend areas within the stakeholder organisations, ensuring all business needs and expectations are met or exceeded.
  2. Undertake focused spend analysis within allocated spend areas to identify procurement and commercial opportunities across stakeholder organisations to ensure consistent contribution to the Procurement and Commercial work programme
  3. Undertake procurement projects, including planning and developing procurement/commercial options as required by the stakeholder organisations and ensure timescales and outcomes are delivered.
  4. Manage a multiple number of these procurement projects at the same time, each lasting several months and involving the interpretation of complex and varied sources of quantitative and qualitative information. Each project is expected to carry a high level of financial and/or service risk to the stakeholder organisation, and will require active management to meet tight deadlines.
  5. Undertake a range of key supplier/provider reviews, appropriate to allocated spend portfolio with stakeholder contract managers
  6. Support spend review groups within allocated spend areas (across stakeholder organisations where possible) to support the identification of procurement and commercial opportunities for cost reduction or income generation. Post holder will then be accountable for achieving effective savings on the procurement projects which they lead on. 
  7. Support the Commissioner in the collection of market intelligence and benchmarking as appropriate.
  8. To support the Senior Procurement Specialist in negotiations on a range of differing types and value of contracts in sometimes challenging, conflicting and sensitive environments, including pricing structures, performance mechanisms, commercial transfer issues, conditions of sale and warranties.
  9. To represent the Shared Procurement Service and clearly, concisely and confidently present issues and recommendations to project groups
  10. Requirement to work in an integrated management style across multiple organisations with often different customs and practices, and will be required to foster close and effective working relationships with other senior managers across these organisations.
  11. To provide consistent, legally compliant and often complex procurement and commercial advice and guidance to the senior managers, operational managers and clinicians in the Stakeholder organisations to assist decision making. This will require taking into account the policies of all stakeholders, as well as European guidelines for public procurement.
  12. To mentor Procurement Officers on relevant projects at the request of the Procurement Relationship Manger
  13. Participate in relevant internal and external working groups/ projects, services and initiatives to provide project information and specialist procurement and commercial advice/expertise to the different Shared Service stakeholders.
  14. Attend regional meetings and be the nominated lead for the Procurement Shared Service in regional or national procurement forums as required
  15. Ensure all procurement documentation is completed and approved within the required timescales and to the required standard
  16. Production of key performance indicators in allocated area of spend and responsibility
  17. To work on their own initiative as required, taking direction from the Senior Procurement Specialist.
  18. To deputise for the Senior Procurement Specialist as required

The duties and responsibilities highlighted in this Job Description are indicative and may vary over time.
Expenditure/Portfolios of spend areas assigned may change as the Procurement work programme will be driven by stakeholder demand for procurement activity
Post holders are expected to undertake other duties and responsibilities relevant to the nature, level and extent of the post and the grade has been established on this basis.

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